Stakeholders ignore valuable information and wonder why you did not ping them. You can silently change and tweak the report to improve it. However, it may not alter the fact that no one reads the report. But I had a strange feeling that most of the artifacts they use are too robust for a small team like this.
It was huge. A detailed description of the daily progress of the whole team. After that, there were risksblockers, open questions, a long list of defects from the JIRA. With a scarce amount of time our customer has, I doubt he has time even quickly to review this report. I do not like this section, so I do not want to fill it out. This sentences did not stand out from the whole lot of other text.
But if you even scan it, you will notice that for sure. I can write it in every article. As a project manageryou should do as l little as possible yourself. There is a set of project management tasks that you can not delegate.
But collecting data for the weekly status report is not one of them. Delegate it evenly between team members. Use templates to ensure that you can copy and paste their parts into the report. Your primary responsibility is to analyze the data and inform stakeholders about required actions. My point is simple. Do not broadcast your report. You report on tasks that were done this week and that are planned for the next week. You will find the details below. Here you need to summarize all the important information that you have in the rest of the report.
I like a visual representation of the project health. But I think they are more useful for daily gauging. If you use a collaboration tool that everyone uses it is better to have visual status there. I suggest stating only the outstanding defects that stakeholders may see in the interim deliverables.
Just to control their expectations. Do it in the executive summary.
Weekly Project Status Report that Works (+ Template)
The weekly status report is not the place for defects report. So, either have a separate report for that or describe all the known defects in a release note related to the deliverable. It seems like an easy task.Give your weekly status reports a professional and error free appearance through weekly status report templates available here.
You can simply drag and drop your own details in a suitable weekly status report template to create a perfect weekly status report rapidly. Status report is a document written by a project manager or contractor to provide the customer or concerned department updates about the status of project or job and weekly status reports are usually prepared after each seven days. Aside from the industry or business field, clear and effective communication between employees and department is significant to share details and information about ongoing tasks and projects.
Wide range of reporting tools is available in these days that can be used to provide status updates of a particular project or work and weekly status report is one of them. Writing and sending weekly status reports is an excellent way to keep clients up-to-date with the status of a project or job but it must be done properly along with all fundamental information and details. A weekly status report allows a user to convey status of previous seven days of the week. If your company or business has no standard format or layout to set up weekly status reports, you can download ready to use weekly status report template over here.
Here you can get lots of editable construction scope of work templates to compose an appropriate construction scope of work for your next construction project.
7+ Weekly status report templates
Scope of work is actually a division of Here we have several wanted poster templates from which you can choose a best one to create your own wanted poster on your computer or laptop. Downloading of wanted poster templates cost nothing and Skip to content Give your weekly status reports a professional and error free appearance through weekly status report templates available here.
Purposes of weekly status report templates Aside from the industry or business field, clear and effective communication between employees and department is significant to share details and information about ongoing tasks and projects. Continue Reading.A Maintenance checklist template is typically pre-defined check points for verification and actions for any tasks or maintenance of any equipment.
It may contain the specific details of regular checking aid points for an equipment to avoid any mistake or miss any check point. Actually, checklist is a tool, used for define the points which may need to regular check for any equipment, place, system or methods to eliminate possibility of mistakes — mistakes in regular checking and verification.
The team are verifying all the points and requirements of maintenance to eliminate any malfunctioning and problems. And defines the standard checklist which will be helpful in regular maintenance verification and preventive tasks. If you really want to ensure the works are completed without anything missing, checklist is best options for those tasks verifications. The maintenance checklist template is one of the best solutions for automatic machinery, internal system as well as it may also use for improve the safety.
Here are some Example maintenance checklist templates:. This is monthly preventive maintenance schedule or checklist helps to manage weekly information. The checklist specifically designed for individual machine and supporting equipment such as lifts and crane etc. These checkpoints are pre-defined; hence it may use for preventive maintenance. It may include who will conduct the checking, where and what will be need to check.
Actually, it is easier for do preventive maintenance where multiple machinery and multiple equipment are engaged with individual machine. This is exclusive forklift maintenance checklist template only available with bstemplates. The template contains the most important maintenance check points which is regularly require for identify defective items to be repaired. Forklift operator or supervisor can have filled this template before the using this equipment.
You have to provide detailed description of defect in the remarks column in case forklift is out of service.
Generally, this maintenance checklist having an all the specific points which will help you to identify any unusual sound, broken parts, out of order functions, electricity etc. When organization working with multiple machinery in single unit, need to proper maintenance to each machine for smooth processes.
Every organization knows the values of assess that should be properly maintenance tasks should perform at regular intervals. The maintenance team can identify the key values places and parts of machine for regular checking with simple auditing. And those key places and parts can note in specific checklist which needs for regular check for smooth regular operations. Preventive maintenance is part of the total productive maintenance TPMand preventive maintenance checklist is a one of the important document to prevent issues with equipment.
Here you can see the preventive maintenance checklist is containing the information and check points which may help to prevent bad occurrence with equipment. Actually, preventive maintenance is different from reactive maintenance, it may prevent the event may harm the equipment.
Generally, preventive maintenance checklist template should be preparing on based on calendar. It may daily, weekly, biweekly and monthly are in general. When the organization having a multiple machinery and equipment, weekly and biweekly maintenance and its schedule are the best option for verification by preventive maintenance checklist template. This is unique preventive maintenance checklist specially use for Prevent Tool related maintenance.
When organization frequently use the tools which is in part of the mechanical processes, that needs to maintenance at period intervals. And it should be conduct on preventive is important.As warmer weather approaches peak heating season will be behind us before we know it and many customers are tempted to let regular maintenance tasks take a back seat.
According to a study conducted by the National Board of Boiler and Pressure Vessel Inspectors, poor maintenance practices or a defective low water cutoff causes most boiler incidents, including those that result in injuries and building damage. Routine maintenance is critical to ensure a boiler system remains reliable, safe and efficient.
Take a stack temperature reading to determine how efficiently the boiler is operating. A well tuned boiler should have a stack temperature ranging between 50 — degrees above the steam or water temperature.
Routinely check the gas pressure coming into the gas pressure regulator and also its downstream pressure. Observe the water softener, dealkalizer, chemical feed system and any other equipment that supports the boiler to ensure proper operation and required levels of salt and chemicals.
Many times, it takes a boiler system failure to serve as a reminder of the importance of routine maintenance. With the right maintenance programyou can save yourself time and money in the boiler room.
Boiler equipment failures can be dangerous, so if you have any questions or concerns about maintaining your boileror you see something out of the ordinary, contact the boiler room pros at Tate Engineering. It makes sense that frequent maintenance will help your boiler run efficiently. My uncle is planning on renting a boiler and needs to know how to take care of it. It makes sense that you should maintain your boiler frequently to avoid any safety hazards and damages.
My uncle needs to find a boiler once he starts his business. Excellent blog you have got here. I truly appreciate individuals like you! Take care!! This is really interesting, You are a very skilled blogger. Having read this I thought it was very enlightening. I appreciate you taking the time and energy to put this informative article together. I am glad that you shared this helpful information with us. Please keep us up to date like this.
Thanks for sharing. Your email address will not be published. Daily Boiler Maintenance Checklist Blow down the bottom of the boiler. Blow down the water column s and open the drain slowly to prevent float damage.
Take water samples on a regular basis and compare them to the recommendation. Weekly Boiler Maintenance Checklist Conduct an evaporation test on the low water level control s to ensure proper operation and burner shutoff at the low water point.
Check the condition of the gauge glass on the low water cutoff for wear and etching. Check the operation of the fuel supply valves. Check the single point positioning system on the burner; if applicable, look for wear, slip and hysteresis.Weekly status report is a summary of all work done during a week and how these activities contributed to the completion of a task or a project, or how each one brings the team closer to the achievement of their targets.
It is also a helpful tool for the manager to monitor the performance and progress of his team. The report enables managers to provide feedback better. Some companies or organizations require a weekly activity report on a project or from its staff. It usually summarizes what has been done by the team during the week in terms of project implementation or development, and what individual contributors were able to achieve or accomplish during the week. This weekly activity report helps the management understand how each employee performs and how well they are doing their jobs.
It is helpful in identifying the strengths and weaknesses of an employee. Through the weekly activity report, the management is able to assess and make informed decisions in terms of the needed training and development interventions for each staff and in assigning responsibilities to each one. Sometimes, the weekly activity report may also include a summary of the planned activities of the team and its individual members for the following week.
A weekly activity report allows employees to think about how their work will contribute to the overall progress of the project or to the achievement of the team and the organization. Instead of just reacting to an event, they will be able to establish a long-term perspective on their duties. Take the time to consider what the reader of your report might want to know. This is easier if the company provided a format or template for the weekly activity report.
If there is none, defining the purpose and the readers of the report other than the management will help in determining what the report should contain. Be Straightforward in Reporting Use plain and simple language in reporting. Make the report brief and concise as most readers may not have enough time to read a lengthy report.
Spend some time to review the report for typographical, grammatical, and spelling errors before submitting it to its recipients. Keep in mind that submissions such as reports reflect the attitude and the values of the person or the employee who made it. Consider to keep a Journal of Daily Activities It may not be possible to keep a mental note of everything which has been done throughout the week, so it will be helpful for an employee to maintain a log of his daily activities in the workplace.
Though it may be time-consuming to do, creating one will ensure that all work of the employee has been accounted for, and acknowledged by the management through the weekly activity report.
A weekly report offers a number of benefits not only for the employee, but for the organization, as a whole, as it helps address expectations in the workplace and provides a comprehensive record of all efforts and contributions.
Edit and use this template. Get Started Now. Sign up now.SysServe was founded and incorporated in by three entrepreneurs that were passionate about building and deploying innovative and useful technological solutions that deliver real value to clients. We have grown over the years to become a leading provider of software and hardware solutions for fleet, facility, asset and inventory management.
Mission Our mission is to deliver technology solutions that brings productivity to our clients by ensuring optimal use of their resources. Values Integrity.
6 Awesome Weekly Status Report Templates | Free Download
Continuous Improvement. Instanta Telematics is much more than vehicle location tracking, it is a […]. When you are a facility, asset or reliability manager, it is very easy to get caught up in the day-to-day administrative and maintenance issues and lose track of the bigger picture.
You should continuously ask questions such as; are SLA targets being met? Are my maintenance costs increasing or decreasing?
Who are my top and least performing vendors and technicians? Successful Facility and Maintenance Managers set aside some time on a regular basis to review key summary reports, analyze key trends and determine what actions to take in order to progressively improve performance.
This is a month by month maintenance performance report over a given period of time. This report displays the metrics discussed above summarized by job categories e. You can easily see the expense on each job category over a selected date range. This report shows the performance summary of each asset over a specific period of time by displaying the maintenance costs, total work order count, average resolution time and the number of repeated work orders.
Use insights from this report as input into your technician or vendor performance appraisal process. It enables you to objectively appraise your technician performance using data such as the number of assigned jobs that were repeated, average resolution time, SLA compliance and client satisfaction rating over a given period of time.
Every facility and maintenance manager should review all these five reports on a regular basis, in line with your strategic maintenance objectives to ensure that you are on track and, to take actions for continuous improvement.
Then download our free product overview document by clicking on the link below. Download Instanta Overview Document. Track the use, maintenance, and cost of ownership of your facilities and its critical assets. Tools to manage your fleet maintenance, trips, document expiration and fuel consumption.
Procure, store and use, with more transparency, better control and less leakages. Tools that support your employees in the optimal use of your facilities, fleet and other corporate resources. Instanta has been very helpful in tracking our maintenance request from initiation to completion and a source of history of workdone per unit and general maintenance reporting. It is highly recommended for a performance-based result. Tayo Oyelaja.The Essentials for Writing Weekly Reports:.
A weekly report communicates the progress, accomplishments, and issues encountered in a given week. A report submitted by a student who is undergoing an on-the-job training, this particular type of weekly report accounts for all the activities of the student during the week related to his practice.
Detailed and precise, it describes what the student has been doing, how, why, and what he has learned. It also asks for electronic files or samples of what the intern is currently working on. It also allows him to state how he was able to apply what he learned at the school to perform a task or solve a problem in the place where he has his internship. It is also through the weekly report that the intern can report any problems he encountered related to his internship to the school coordinator.
Marketing Weekly Report A weekly marketing report accounts for the performance of all activities related to the promotion of a service. A weekly marketing report gives an update on the performance of both inbound and outbound marketing efforts and whether these activities are driving sales. These weekly reports help ensure that there will be no breakdowns in the activities that will affect its month-to-date progress. A report on inbound marketing activities involve a review of website traffic, blog traffic, and leads, while a review of outbound marketing activities includes taking a look at the figures generated through advertising, cold calling, direct mail, and others.
It also includes updates on the main marketing metrics such as, but not limited to, customer acquisition cost, customer lifetime value, marketing originated customer percentage, marketing influenced customer percentage, and other factors that may be identified by the company or organization. Weekly Sales Reports Weekly sales report helps gauge how a company is meeting its sales targets.
It also provides an opportunity for the enterprise to see downward sales trends and resolve it before it becomes too low which will definitely have an impact on the monthly or quarterly sales. Weekly sales report also accounts for issues occurring weekly to let the company find a way to address it. Weekly sales report usually includes basic information such as the writing date, name of the department for which the sales report is being prepared, sales region, and a comparison of sales between weeks.
Most importantly, weekly sales report should include an analysis of how sales performed for that week and the factors which contributed to the increase or decrease in sales. Weekly Report of an Employee to Supervisor Accounting for tasks during the week, a company may require its employees to submit a weekly report to their supervisor.
A company may have a standard format for the weekly report to be used by the employees. It could be in the form of an email, a Word template, or it could be a collaboration tool like status. When submitted to the supervisor, this report provides an overview of how the employee performed during the week without the need for him to constantly keep in touch with the employee. It helps the superior and the staff to set performance targets and monitor whether these objectives are being met.
It also allows the supervisor to see if his team needs coaching. Weekly Report of the Project Team to the Stakeholders or Others Stakeholders are persons or group of individuals with interest in a project.
The project team may be required to prepare a weekly report to these stakeholders. Other than that, they may also need to furnish other concerned departments within the organization of the same weekly report.
The purpose of this weekly report is to provide information and updates to these individuals or group of people so that they will have an idea of where the project is at the moment and if the project and the team need assistance or intervention.
This weekly report presents quantitative data which may be submitted in the tabular or graphical form. The team may also report on project milestones reached and issues which the stakeholders may need to decide on.
Weekly Expense Report A weekly expense report accounts for all expenditures made during the week. However, the contents of this report may vary depending on the purpose why the report was made. For example, an employee who is on an official business trip may need to submit his weekly expenses report so he may claim reimbursement for such or as a liquidation of the cash advance given to him for this journey.
A construction project manager may also need to submit a weekly expenses report accounting for all the materials bought and other expenses made for the building project. A customer relations department may also prepare a weekly report of expenditures made in connection with entertaining guests or visitors of the company or organization.How to Create a Summary Report from an Excel Table